PORT: A Guide to Theatrical & Stage Lighting Installation

Step into the spotlight as we unravel the enchanting world of theatrical lighting installation, exploring what it is as well as the intricate process that illuminates the stage with mesmerizing brilliance.

January 2024 -

What Is Theatrical Lighting Installation?

A permanent theatrical lighting installation refers to the setup of lighting systems in a theater or performance venue that is intended to stay in place for an extended period. These permanent installations are designed to provide consistent, reliable, and flexible lighting solutions for a wide range of performances.

A theatrical lighting installation company serves as an important partner in a theatrical production by offering expertise in lighting design, equipment supply, installation, programming, commissioning, maintenance, and technical support.

Elements included in the process are:

• Rigging System Installation
• Lighting System Installation
• Lighting Control System Installation & Integration
• Safety Inspections & Compliance

An installation company must know all elements and accounts for all of them throughout the installation process.

The Process of Theatrical Lighting Installation

The theatrical lighting installation process begins with the need for a lighting plot and/or design specification. These documents are imperative to a successful lighting installation as they will provide a roadmap to an installation company on how to correctly complete the
project.

Once documentation on the design has been received, most installation companies will conduct a site visit to the location of the installation. This site visit is meant to learn about the site, verify measurements, locate the power, and make any recommendations as needed.

After receiving a design specification or lighting plot, the procurement process will begin to acquire all the necessary equipment and lighting fixtures as specified in the documentation. Once all equipment and fixtures have been obtained, the installation company will thoroughly verify that the received items match the order and adhere to specifications.

Following the verification and approval of all procured equipment, the next step is to arrange a suitable time for the installation to take place. Once a schedule has been established, the lighting installation company will mobilize to the site and execute the installation by the
provided lighting plot and/or design specification.

Once all the equipment and fixtures have been installed, the next step involves adjusting and testing the lighting fixtures to confirm their proper operation. Additionally, the installation and integration of a lighting control system are necessary to ensure precise control over all fixtures within the area.

After the installation is complete, there may be a post-installation phase that involves providing training to theater staff, lighting technicians, and any key personnel to ensure their proficiency in operating and maintaining the system. Once the training is finished, it is a good idea to discuss the implementation of a suitable ongoing maintenance plan to ensure the system continues to run smoothly and safely. This plan may encompass regular or preventative safety inspections to promptly address any maintenance requirements.

Why PORT?

When using PORT for your theatrical lighting installation needs, you can expect support and expertise through every step of the process. Our team has the unique capabilities to design and build your lighting installation from the ground up using our extensive knowledge of theatrical lighting installation and design.

What To Expect When Using PORT For Your Architectural Lighting Design

Step 1: Establishing Your Theatrical Lighting Installation

The process begins with an initial call in which we will explore your installation requirements. Within this conversation, we will inquire whether you already have a design specification or lighting plot.

If you don’t have one prepared, our design team will gladly assist in its creation. Having a lighting plot or design specification is of paramount importance for theatrical lighting installations.

Step 2: Site Visit From PORT

Once a lighting plot or design specification has been finalized, our team will schedule an on-site visit to your facility. During this site visit, our team will conduct a comprehensive assessment, which includes, but is not limited to:

• Understanding the unique features of the space
• Confirming critical measurements
• Evaluating the existing elements within the space
• Confirming the location of power sources
• Inspecting any pre-existing rigging
• Providing recommendations as needed

After the site visit, our team will proceed to formulate a quote or proposal that aligns with the needs of the project.

Step 3: Procuring Equipment

Upon approval of the quote, our team will initiate the procurement of all required equipment. PORT has partnerships with various manufacturers, enabling us to offer the most suitable products for your specific requirements at competitive prices.

As the equipment arrives, our team will meticulously inspect each item to confirm its alignment with the design specification and the order. PORT is committed to safeguarding your equipment from the moment of ordering throughout the entire installation process.

Step 4: Installing Your System

Our team will coordinate with your schedule to ensure that all essential tasks are accomplished within the agreed-upon time frame. In the case of new theater construction, we can install particular areas as they become accessible.

For existing theater structures, installation can proceed according to a mutually agreed-upon timeline. Regardless of scheduling demands, our team is dedicated to meeting them. After setting an installation date, our team will undertake pre-configuration of the acquired equipment, aiming to complete as much preparation as possible before arriving on-site.

The objective of this pre-configuration process is to maximize our efficiency at your facility. Our team will transport all required equipment diligently and proceed with the installation as per the provided specifications, strictly adhering to mandated safety protocols. Upon completion of the installation, our team will perform system commissioning to guarantee the entire installation operates correctly and aligns with all mandatory safety standards.

Post-installation, we can schedule preventative maintenance visits and safety inspections tailored to the particular system we have installed. At PORT, we take great pride in maintaining a dedicated in-house installation team, comprised of skilled experts to ensure your installation will serve you well for many years to come.

LIVE

• Lighting Production Services
• Technical Production Management
• Production Design
• Corporate Production Management

THEATRICAL LIGHTING

• Theatrical Lighting Design/Specification
• Theatrical Lighting Installation
• Stage Curtain & Rigging Installation
• Rigging Inspections

ARCHITECTURAL LIGHTING

• Architectural Lighting Design
• Architectural Lighting Installation

LIGHTING CONTROL SYSTEMS

• Lighting Controls 
• Design, Installation, & Integration